When you are certified as a notary in the State of North Carolina, it means many things. First, your status proves that you have done the mandatory six-hours of training in a state-approved course. If you are renewing your commission, it means you have been able repeatedly to pass the exam as well. Second, it means you need the essential North Carolina notary supplies, including your seal.
In North Carolina, your seal has to be capable of being photographically reproducible, which means that the most important of all North Carolina notary supplies is the rubber stamp you use to mark your work.
It has to meet the state's design and sizing criteria too, and these are:
- It must display your name, as commissioned
- The title "Notary Public" must appear on the seal
- The state name written out as "North Carolina" is required, or "NC" may be used as well
- It can be rectangular in shape (no larger than 1" x 2.5") or circular (not exceeding 1.5" in diameter)
- There must be a visible border around the seal
- A seal may indicate the current expiration date for the notary's commission
Of course, before you can obtain a properly designed seal, you must count among your North Carolina notary supplies the official Notary Certificate. Without this, a producer of seals is unable to provide you with the rest of your mandatory North Carolina notary supplies. Note that your commission number is not the same as the expiration, and it is not advised that any notary publicize their commission number.
With the Notary Certificate and seal, you can then consider your other North Carolina notary supplies.
The Few Essential North Carolina Notary Supplies
Unlike many other states, North Carolina notary supplies are limited to just a few things. As already mentioned, you have to get the education and pass the exam, but those are not actual North Carolina notary supplies. Realistically, it is the certification, commission, and the seal that count as your key North Carolina notary supplies.
The seal, as described, can be in the form of a rubber or inked stamp, or it may be an embossing seal. The key is to be sure that the impression is photographically reproducible no matter how it is imprinted.
Is a Journal Among the Essential North Carolina Notary Supplies
As is the case in many states, the North Carolina notary supplies can include a notary journal or record book, but the state laws do not make this obligatory. During each five-year term of office, any notary will have the responsibility for:
- Administering oaths
- Administering affirmations
- Taking acknowledgements
- Taking proofs
- Taking verifications
And although these are all very unique and significant matters, the state does not require their notaries to keep journals or record books. However, it is always advisable to use them as part of your North Carolina notary supplies. Why? The state also has no requirement for a notary bond or surety bond, and that means that any legal questions that arise may be challenging to handle without thorough records of any specific transaction.
Trusted Resources for North Carolina Notary Supplies Highly Recommended
Though your list of essential North Carolina notary supplies is extremely short and limited strictly to a commission (and Notary Certificate), a seal (embosser or inked stamp) and the obligatory training and examination, you still want to be certain that you obtain any and all supplies from the most trusted resources possible.
For the examination and education, simply be sure you are working in a state-approved course (most community colleges offer them). For your seal, it is best if you work with a firm that has experience in creating the devices. They understand size limitations, the specific images or designs the states require, and they tend to offer products that can endure the length of the commission.
In North Carolina, you will have to use your seal for five years before replacing it with new commission expiration information. Be sure you purchase a seal that can withstand this prolonged use, printing clearly and sharply every time you perform your duty for the state.