Acorn Sales Co, Inc. Stamp & Seal Blog - Acorn Sales2016-12-03T01:10:00Z http://blog.acornsales.com/feed/atom/WordPress Devon Brandt http://www.acornsales.com <![CDATA[How to Best Use the Tennessee Notary Public Stamp and Seal]]> http://blog.acornsales.com/?p=2389 2016-11-04T20:08:52Z 2016-12-03T01:10:00Z When learning about notaries in Tennessee, and the use of the Tennessee Notary Public stamp and seal, the laws can be a bit confusing. This is because the specific language describing the use of the Tennessee Notary Public stamp and seal says that seals must be rubber (not embossed) and must be imprinted in "any…

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When learning about notaries in Tennessee, and the use of the Tennessee Notary Public stamp and seal, the laws can be a bit confusing. This is because the specific language describing the use of the Tennessee Notary Public stamp and seal says that seals must be rubber (not embossed) and must be imprinted in “any color other than black or yellow, provided the color used…shall be clearly legible and appear as black when photo-copied on a non-color copier”. (TN.gov)

All this really means is that the use of the Tennessee Notary Public stamp and seal must include the use of an ink pad or inking feature that is neither yellow nor black. However, there are some much clearer guidelines to follow when using your Tennessee Notary Public stamp and seal, and it all begins with becoming an official notary for the state.

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When You Can Use a Tennessee Notary Public Stamp and Seal

In Tennessee, like most other states, a notary is a public official. They are given the authority to:

  • Administer oaths
  • Take depositions
  • Take affidavits
  • Take acknowledgements

Their authority does not extend to every county in the state, and everything that they do is marked with their official Tennessee Notary Public stamp and seal, which indicates which county they can operate. The laws changed in 2004, and notaries are no longer considered “at large” but bound to a county. This necessitated a change in the design of the seals, and we’ll look at that a bit later.

To become a notary means submitting an application received from the appropriate county clerk’s office. The form is submitted with a fee, and then the notary must be “elected” by the county commission in which they reside. Before they can be sworn in they have to submit evidence that a surety bond has been obtained, and then the commission is granted.

Only after this process is finished can the Tennessee Notary Public stamp and seal be used with validity and authority. In addition to using the Tennessee Notary Public stamp and seal on all notarial acts, Tennessee notaries are required to keep a journal or ledger of their actions. Their status as a commissioned notary lasts for four years and they must renew accordingly.

The Information on a Tennessee Notary Public Stamp and Seal

To properly design a Tennessee Notary Public stamp and seal requires that you indicate the county in which you were given your commission. As indicated earlier, notaries used to be “at large,” but now have to mark their work with a Tennessee Notary Public stamp and seal that indicates the county where their commission was granted.

The seal must be formatted to contain:

  • The name of the notary as commissioned
  • The text “State of Tennessee Notary Public” (must be in the center of the seal)
  • The name of the county in which they were “elected”

All stamps should be round rubber stamps and cannot be embossers. The text may also include the expiration date of the commission within the central circle and framing the central text.


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Regular Round Rubber Stamp of Notary Public Seal


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Slim Pre-Inked Stamp of Notary Public Seal


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Official Notary Public Record Book

Keep in mind that opting to have your commission expiration date appear on the Tennessee Notary Public stamp and seal will require you to obtain a new stamp each time your commission expiration date changes. State guidelines allow you to hand-write the expiration date, but a stamp is convenient.

Be sure you use the stamp accordingly (with the right ink colors) and that it appears sharp and clear. It is a mark of authenticity and you want your stamp to be easy to read and clearly valid.


Click Here to view more information about Notary Public Stamps and Seals

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Devon Brandt http://www.acornsales.com <![CDATA[Help Prevent Fraud when Using Iowa Engineer Stamps and Seals]]> http://blog.acornsales.com/?p=2383 2016-11-04T19:56:57Z 2016-12-02T09:55:58Z Iowa Code 542 says that clients and engineers may share an equal responsibility if a problem occurs with a project that an individual has certified. Therefore, it is important that engineers working in Iowa are aware of the requirements for using Iowa engineer stamps and seals.It is against the law for any individual who is…

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Iowa Code 542 says that clients and engineers may share an equal responsibility if a problem occurs with a project that an individual has certified. Therefore, it is important that engineers working in Iowa are aware of the requirements for using Iowa engineer stamps and seals.

It is against the law for any individual who is not licensed to claim that they are an engineer and affix Iowa engineer stamps and seals to a project. Furthermore, unless the person has the correct license, they cannot use the words “professional engineer” in any business matter including on letterheads, business cards, sign or advertisement. Iowa authorities access a civil penalty against any individual attempting to do so.

While the primary responsibility for being able to prove that they are licensed by the state lies with the person claiming to be an engineer, clients can also be accessed a civil penalty if they knowingly hire an individual as a professional engineer who is not licensed. Complaints against a person who is claiming to be a professional engineer, but who does not hold the proper license may be filed with the Iowa Professional Licensing and Regulation Bureau. Clients who have questions about whether an individual is licensed and has the right to use Iowa engineer stamps and seals may use the bureau’s website to search by license number.

One way that professional engineers can help is by making sure that they are using Iowa engineer stamps and seals correctly. In order to apply the stamp and seal, the individual must have direct control of all personnel involved in the project. The Iowa engineer stamps and seals cannot be divided into different parts, even if it would look better on the project. Iowa engineer stamps and seals must contain the engineer’s name, the words “professional engineer” and the engineer’s license number.

Professional engineers should make sure that their Iowa engineer stamps and seals meet all requirements by ordering from a reputable company like Acorn. This company helps professionals make sure that their Iowa stamps and seals are in compliance with the law by constantly keeping abreast of any changes to the law allowing the engineer to concentrate on their jobs of protecting public safety.

When ordering Iowa engineer stamps and seals as a way to thank you for trusting them to provide your Iowa stamps and seals, the company offers you a seal in DXF, JPG & TIF formats. Furthermore, each stamp is proudly made by workers in the United States, because the company recognizes that you want to help keep more American jobs at home.

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Click Here to view more information about Professional Engineer Stamps and Seals

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Devon Brandt http://www.acornsales.com <![CDATA[Understanding the Maryland Land Surveyor Seal]]> http://blog.acornsales.com/?p=2377 2016-11-04T19:39:39Z 2016-12-01T12:45:39Z After receiving your surveying license, you will have to obtain a Maryland land surveyor seal in order to begin practicing in your discipline. However, there are several appearance and use guidelines that you need to follow to make sure you are in compliance with the state requirements. Appearance Your Maryland land surveyor seal must be…

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After receiving your surveying license, you will have to obtain a Maryland land surveyor seal in order to begin practicing in your discipline. However, there are several appearance and use guidelines that you need to follow to make sure you are in compliance with the state requirements.

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Appearance

Your Maryland land surveyor seal must be either 1 5/8” in diameter, which is often referred to as a pocket size, or 2” in diameter, which may also be called a desk stamp. Either size is acceptable and can be either a rubber stamp or an embossing seal.

Types of Seals

There are two different types of seals available. The most common is the Maryland land surveyor seal consisting of two concentric circles around the Seal of Maryland. In the space between the larger outer circle and the smaller inner one, the words “State of Maryland” must appear in the top arc, with the words “Professional Land Surveyor” along the bottom arc. In the space between the smaller inner circle and the outer circle of the Seal, the licensee’s name appears along the top of the arc, while the license number is entered in the bottom arc.

The second option is the Maryland licensed property line surveyor seal. This seal has the same requirements as the Maryland land surveyor seal with the exception of the wording along the bottom arc in the space between the concentric circles. For this seal, the words included are “Licensed Property Line Surveyor” in place of the “Professional Land Surveyor”.


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Land Surveyor Self-Inking Rubber Stamp of Seal


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Land Surveyor Hybrid Seal Embosser


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Land Surveyor MaxLight Pre-Inked Rubber Stamp of Seal

Using a Maryland Land Surveyor Seal

There are also strict guidelines governing the use of your Maryland land surveyor seal. It is important to understand that any time you use your seal on a survey, report, plat, specification or other document, you assume full responsibility for the information contained therein. This means that you need to ensure that all information is accurate and follows the codes and regulations that are applicable to it.

You are only permitted to affix your Maryland land surveyor seal to documents that you are responsible for preparing. You can also do so when you oversee the creation of the documents by employees that are under your direct supervision. In these cases, it is your responsibility to ensure that all information is verified and correct. Failing to do so could result in your being liable for any damages or issues that arise due to information that is false or incorrect.

You will need to include your signature and the date each time you use a Maryland land surveyor seal.

It is also unlawful for any surveyor to use his or her Maryland land surveyor seal on any documents on which he or she did not contribute or oversee. Doing so can result in fines and penalties that can include suspension or revocation of your licensing.


Click Here to view more information about Land Surveyor Stamps and Seals

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Devon Brandt http://www.acornsales.com <![CDATA[Hawaii Professional Engineer Embosser Seal]]> http://blog.acornsales.com/?p=2371 2016-11-04T19:13:15Z 2016-11-30T09:10:24Z In the state of Hawaii, all professional engineers are required to use a Hawaii professional engineer embosser seal or stamp. It must be acquired at the engineer’s own expense, and must meet certain stringent requirements. The Requirements The seal or stamp must measure 1 ½ inches in diameter, and consist of a second circle inside…

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In the state of Hawaii, all professional engineers are required to use a Hawaii professional engineer embosser seal or stamp. It must be acquired at the engineer’s own expense, and must meet certain stringent requirements.

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The Requirements

The seal or stamp must measure 1 ½ inches in diameter, and consist of a second circle inside the perimeter measuring 1 1/8 inches in diameter. The licensee’s name and the phrase “Hawaii, U.S.A.” must appear in the outer space, and the words “Licensed Professional Engineer” along with the licensee’s number in the inner space. The inner space must also include an abbreviation designating the engineer’s area of practice, as follows:

  • Ag – indicating agricultural
  • Ch – indicating chemical
  • C – indicating civil
  • E – indicating electrical
  • I – indicating industrial
  • M – indicating mechanical
  • S – indicating structural

If you are licensed in more than one area, then you will require a Hawaii professional embosser seal or stamp for each discipline.

Using the Seal or Stamp

Whenever you submit a report, survey, map, specifications or descriptions to public officials, they have to be stamped or sealed and authenticated with your signature. Every sheet in your design drawings must be stamped and sealed, and below your signature you must include the phrase “This work was prepared by me under my supervision.” You also have to include the expiry date of your license.

If you are applying for a construction or building permit that involves public health or safety, all specifications and plans must bear your authorized Hawaii professional embosser seal or stamp. Below the stamp, the authentication must state, “Construction of this project will be under my observation.”

If you are not actually performing the work, but you are responsible for it, then the authentication should read, “This work was prepared by me or under my supervision and construction of this project will be under my observation.”

Stopping Work

If for any reason you stop work on the project, or you have been removed, or you are for any reason no longer able to discharge your duties as a licensee, then you must notify the appropriate public official within no more than fifteen days, in writing. This notification should include the name of the professional engineer who will be continuing with the project.

In none of the above cases can you use a rubber stamp, a CAD generated seal, or a facsimile of your signature or seal. The embosser seal is the only tool that can be used in the instance of a work stoppage for any reason.

Security

It is important that you keep your Hawaii professional engineer embosser seal or stamp in a safe place at all times. Although it doesn’t happen often, it hasn’t been unheard of for unscrupulous people to appropriate legitimate seals and use them for their own purposes, and you are responsible for anything that is filed under your seal. If you have lost your seal, or you suspect that it has been stolen or otherwise misappropriated, it is vital that you get in touch with the board immediately. You could be held liable for anything that goes wrong with work done under your seal, even if you weren’t aware that your seal had been improperly used.

Products to Keep You in Compliance

Acorn Sales Company Incorporated has all the products you need to fulfill your sealing requirements in the state of Hawaii, including:

  • Handheld seal embosser
  • Extended long reach seal embosser
  • Long reach seal embosser
  • Desk seal embosser
  • Soft seal embosser
  • Regular hand rubber stamp
  • Slim pre-inked stamp
  • MaxLight pre-inked stamp
  • Self-inking stamp

To learn more about the requirements for professional engineers in the state of Hawaii, visit the State of Hawaii Department of Commerce and Consumer Affairs website.


Click Here to view more information about Professional Engineer Stamps and Seals

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Devon Brandt http://www.acornsales.com <![CDATA[Using the Texas Notary Public Stamp and Seal Correctly]]> http://blog.acornsales.com/?p=2365 2016-11-04T18:46:49Z 2016-11-29T15:45:59Z Texas, as most of us know, is an enormous place and yet notaries there have statewide jurisdiction as public servants. Those who take steps to become notaries in Texas will have the state's approval and authority to:Take acknowledgementsTake protest instruments permitted by law to be protested (such as bills)Administer oathsTake depositionsCertify copies of documents (not…

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Texas, as most of us know, is an enormous place and yet notaries there have statewide jurisdiction as public servants. Those who take steps to become notaries in Texas will have the state’s approval and authority to:

  • Take acknowledgements
  • Take protest instruments permitted by law to be protested (such as bills)
  • Administer oaths
  • Take depositions
  • Certify copies of documents (not recordable in public records)

Each of these activities is marked by the individual Texas Notary Public stamp and seal for that notary as an officer of the state of Texas.

To become a notary in the state is not at all complex, but functioning as one does mean knowing a great deal about the “dos and don’ts” of a notary. Before you can ever set your Texas Notary Public stamp and seal to a notarial act, you must first follow the process of obtaining your commission.

This means completing the appropriate form, attaching proof that you have obtained at $10k surety bond, and paid the appropriate fees. Once the state has received this and given you a commission (which expires in four years but is easily renewed), you can then obtain your official Texas Notary Public stamp and seal and put it to work.

The Contents of Your Texas Notary Public Stamp and Seal


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Self-Inking Stamp of Notary Public Seal


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Basic Notary Pocket Seal Package

What does an official Texas Notary Public stamp and seal look like? It is your responsibility to obtain it. This seal has to be easily legible and clear, and can be a stamp or embosser. The design specifications for a valid Texas Notary Public stamp and seal include:

  • The phrase “Notary Public, State of Texas” must appear around a five-point star
  • The name of the notary as commissioned
  • The date that the notary’s current commission is due to expire
  • The Texas Notary Public stamp and seal can be rectangular or circular. If a rectangle the dimensions should be no more than 1″x2.5″. If circular, it should be no more than 2″ in diameter.
  • All seals have to have a serrated or milled edge around the perimeter
  • A commission number may appear, but is not mandatory

Any changes in name must be reflected in the Texas Notary Public stamp and seal, as well as the renewal of a commission. Each time the Texas Notary Public stamp and seal is used to perform an authorized act, it is obligatory that the notary keep track of this in a formal record book. Whether or not a notary charges fees or even conducts notarial acts frequently, the law stipulates that they must record specific details in their records.

They are required to retain the record book throughout their commission or for three years following the date that the items in the book were notarized and marked with the Texas Notary Public stamp and seal.

Because notaries are given the right to work in any county in the state, they can use their Texas Notary Public stamp and seal everywhere. In fact, they must use the seal on any document they sign.  When a commission comes to an end or a notary passes away, the seal must be destroyed to eliminate any threat of misuse or illegal notarization.

Because a commission does last for four years, a Texas Notary Public stamp and seal should be of the highest quality possible. Constantly reordering replacement seals is an unnecessary expense, as there are high quality vendors able to provide excellent and durable devices. As part of your work as a notary, it behooves you to invest in the best seal possible.


Click Here to View our Notary Public Stamps and Seals

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Devon Brandt http://www.acornsales.com <![CDATA[Understanding Your Arkansas Land Surveyor Stamp]]> http://blog.acornsales.com/?p=2360 2016-11-04T18:31:32Z 2016-11-28T08:30:44Z In Arkansas, land surveyors are required to use a seal when signing discipline-related documents. Due to the potential for fines and imprisonment that are associated with failing to use an Arkansas land surveyor stamp properly, it is important that you understand all usage and appearance requirements. Below you will find out exactly what you need…

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In Arkansas, land surveyors are required to use a seal when signing discipline-related documents. Due to the potential for fines and imprisonment that are associated with failing to use an Arkansas land surveyor stamp properly, it is important that you understand all usage and appearance requirements. Below you will find out exactly what you need to know to protect yourself and your firm.

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Seal Requirements

There are two different types of Arkansas land surveyor stamps that can be used in a professional capacity: one is designated for licensed individuals and the other is a COA seal that is issued for firms. While both stamps must be 1 5/8” in diameter, there are differences in their appearances.

An individual Arkansas land surveyor stamp features two circles, with the largest one containing the entire seal and the smaller containing additional information. In the space between these concentric circles, the words “Licensed Professional Surveyor” must be at the top. Inside the smaller circle, the words “State of Arkansas” and “No.” followed by the license number must be at the top in three straight lines. Below these lines is a signature line, with the licensee’s name appearing directly under it along the bottom curve of the inner circle.

The COA version of the Arkansas land surveyor seal also includes two concentric circles. However, in the space between them, the words “Certificate of Authorization” must appear at the top, with “Arkansas” along the bottom. The firm’s name and license number (preceded by “No.”) is placed inside the smaller circle in straight lines.

Usage Guidelines

Arkansas land surveyor stamps must be used on all surveys, plats, maps and other documents related to the discipline. The seal must also include both a signature and date in order to be valid. Surveyors are required to use the seal on any documents that they create, as well as those that are created under their direct supervision. Affixing an Arkansas land surveyor stamp along with your signature and date shows that you take complete responsibility for the information contained in the document, and that you have verified that all information is correct and meets all code requirements.


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Land Surveyor Slim Pre-Inked Rubber Stamp of Seal


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Land Surveyor Pocket Seal Embosser


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Land Surveyor Extended Long Reach Desk Seal Embosser

Violations

Failing to obtain or use an Arkansas land surveyor stamp appropriately can result in fines, imprisonment or both. Anytime there is an offense, whether due to using a seal inappropriately or failing to have one that meets the guidelines, it is considered a separate occurrence. Additionally, each day that the violation continues is also a separate offense. For these reasons, making sure you understand and follow all Arkansas land surveyor stamp requirements is very important.

Surveyors should also take the time to visit the Arkansas State Board of Licensure for Professional Engineers and Professional Surveyors website frequently to make sure they are aware of any changes in these rules and regulations throughout their period of licensing to ensure proper compliance.


Click Here to view more information about Land Surveyor Stamps and Seals

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Devon Brandt http://www.acornsales.com <![CDATA[Usage Requirements and Guidelines for Illinois Land Surveyor Stamps]]> http://blog.acornsales.com/?p=2355 2016-11-04T17:03:33Z 2016-11-27T11:00:40Z If you are licensed in Illinois, your land surveyor stamp is an important part of conducting business. Keep reading to make sure you understand the most important guidelines for how your seal looks and how you should be using it.Illinois land surveyor stamps must adhere to certain appearance guidelines in order to be considered valid.…

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If you are licensed in Illinois, your land surveyor stamp is an important part of conducting business. Keep reading to make sure you understand the most important guidelines for how your seal looks and how you should be using it.

Illinois land surveyor stamps must adhere to certain appearance guidelines in order to be considered valid. Each seal is made up of two circles of different sizes, with the outer circle generally being 1 5/8” in diameter, even though there are no specific size requirements. In the space between the two circles, the stamp must include the licensee’s name along the top arc and the city and state in which you are licensed along the bottom. Inside the smaller inner circle, the stamp must list the license number on one line, followed by the words “Professional Land Surveyor State of Illinois” spread over the next four lines.

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Use of Illinois Land Surveyor Stamps

You are required to use your Illinois land surveyor stamp on each report, plat, drawing or other official document that you create. Each time it is used, you must also include your signature, the date and the expiration of your license by the seal. When adding your signature to documents along with the Illinois land surveyor stamp, you can include an original signature, a computer-generated signature or a copy of the document in question that includes your handwritten signature.

It is important to understand that each time you use an Illinois land surveyor stamp, it implies a few different things, including:

  • That you are responsible for the creation of the documents or you personally oversaw the employee who created them
  • You have verified that all of the information is correct and meets all local requirements
  • You accept responsibility for all reports and information that is contained within the pages
  • That you have a land surveyor license in Illinois that is in good standing

While you can affix your Illinois land surveyor stamp to documents that are prepared under your direct supervision, you must be considered “in responsible charge” of them. If you did not provide supervision during the writing of the documents, you can’t use your seal on them.

Special Considerations

Another important thing to remember when using an Illinois land surveyor stamp is that you are not responsible for any damages that result from changes to the information. This means that if you did not directly approve the changes to a document bearing the seal, including those made by local or state governmental agencies, you can’t be held liable for the results of those changes.

Using an Illinois land surveyor stamp is required, so you need to ensure that you have a clear understanding of all regulations to avoid penalization, which can include revocation of your license, due to improper use.


Click Here to view more information about Land Surveyor Stamps and Seals

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Devon Brandt http://www.acornsales.com <![CDATA[Using Your California Land Surveyor Seal]]> http://blog.acornsales.com/?p=2349 2016-11-04T16:31:15Z 2016-11-26T07:30:21Z As a licensed land surveyor in California, there are rules and requirements that you must follow. One of these includes obtaining a California land surveyor seal that you must use on official documents. Here you will find out what the seal needs to look like, as well as the rules you need to follow to…

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As a licensed land surveyor in California, there are rules and requirements that you must follow. One of these includes obtaining a California land surveyor seal that you must use on official documents. Here you will find out what the seal needs to look like, as well as the rules you need to follow to make sure you remain in compliance with the regulations in the state.

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Surveyor Seal Requirements in California

Like other states, California has specific requirements for their land surveyor seals. The only size requirement for California land survey seals is that they can’t be less than 1 ½” in diameter. The most common size from most manufacturers is 1 5/8” diameter.

There are also several appearance requirements that each seal must follow, including:

  • A larger double circle around the outside of the seal
  • A smaller, single inner circle
  • Within the space between the circles the words “Licensed Land Surveyor” or “Professional Land Surveyor” must be at the top, with the words “State of California” along the bottom
  • Centered in the small circle are the licensee’s name as it is entered on the board-issued certificate and license number

California Land Surveyor Seal Usage Guidelines

Licensees in California are required to follow specific usage guidelines when applying their seals. Any reports, descriptions, plats, maps or other professional documents must have the seal affixed using either a stamp, embosser or electronic image. Each time the seal is used, the licensee’s signature and the date on which the seal was applied are also required. The California land surveyor seal is also required on any documents that include information overseen by two or more licensees. In these situations, each certificate holder must affix his seal, signature and date, and include a short explanation of the work that was completed by him.

California land surveyor seals are also required on reports and other documents that are created under the direct supervision of the certificate holder. It is important that the seal only be used after careful checking of the information contained within it, as the seal designates that the surveyor was in responsible charge of the work completed. This means that the person using the surveyor seal is attesting that the information is complete, correct and complies with all applicable codes and regulations.


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Land Surveyor Pre-inked Rubber Stamp of Seal


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Land Surveyor E-Seal Electronic Image Stamp of Seal


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Land Surveyor Black Desk Seal Embosser

Additional Information

It is important for all those who use California land surveyor seals to keep abreast of all changes and updates concerning the use of them. Visiting the California Land Surveyors Association website frequently will ensure that you are aware of, and in compliance with, all rules and regulations. This is also a great way to find networking opportunities, education and even representation at the state, regional and national levels when it is needed. If you have additional questions about your California land surveyor seal, this website will also provide more information to make sure you understand your requirements.


Click Here to view more information about Land Surveyor Stamps and Seals

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Devon Brandt http://www.acornsales.com <![CDATA[The Importance of a Proper Montana Notary Public Stamp and Seal]]> http://blog.acornsales.com/?p=2344 2016-11-04T16:16:43Z 2016-11-25T09:15:37Z According to Montana's Secretary of State, there are seven "Powers" given to people who earn the official title of "notary". They include:Taking acknowledgementsTaking a verification upon an oath or affirmationWitnessing or attesting a signatureCertifying and attesting a copy of a documentMaking or noting a protest of a negotiable instrumentTake depositions and affidavitsAdminister oaths and affirmationsNotaries…

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According to Montana’s Secretary of State, there are seven “Powers” given to people who earn the official title of “notary”. They include:

  1. Taking acknowledgements
  2. Taking a verification upon an oath or affirmation
  3. Witnessing or attesting a signature
  4. Certifying and attesting a copy of a document
  5. Making or noting a protest of a negotiable instrument
  6. Take depositions and affidavits
  7. Administer oaths and affirmations

Notaries in the state also have sworn “Duties” that include:

  • Providing and keeping an official Montana Notary Public stamp and seal
  • Authenticating with their Montana Notary Public stamp and seal and their original signature
  • Printing the notary’s name upon any document with the Montana Notary Public stamp and seal
  • Keeping and maintaining an official notary journal

Clearly, there is a lot involved in becoming an official notary in the state of Montana, and among those steps is the acquisition of a Montana Notary Public stamp and seal.

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Your Montana Notary Public Stamp and Seal

Once you are an official notary with the state, it is your responsibility to get the official seal. The state does not provide this for you, and it is your job to acquire a Montana Notary Public stamp and seal that is in line with the state’s specifications.

Also, a notary in the state has a commission that runs for four years and can be renewed or allowed to expire. Should the notary decide to renew, they will have to obtain a new Montana Notary Public stamp and seal that reflects the new expiration date of the commission.

The Specifications of a Montana Notary Public Stamp and Seal

The state of Montana’s Secretary of State makes very clear requirements where the Montana Notary Public stamp and seal is concerned, and also states plainly that it is not the job of the vendor to ensure that the information, layout, and overall design of any Montana Notary Public stamp and seal is accurate. That is your responsibility, so make a very strong effort to review any Montana Notary Public stamp and seal order before purchasing it.

The specifications are simple and include:

  • It must be an ink stamp (blue or black ink)
  • It must be rectangular in shape
  • It MUST have a rectangular border around the perimeter of the
  • The size must be 1″x2.5″
  • There must be a seal on the Montana Notary Public stamp and seal and it must appear as follows: It must be a round seal delineated into a central circle with a narrower band around the perimeter. The inner circle must feature the word “SEAL” in the center, with the phrase “Notarian” arching over the top. The outer band must feature the name of the notary along the top and “STATE OF MONTANA” along the bottom. A double line should mark the outer perimeter of the seal.
  • It must also feature a separate text block with: the notary’s name (printed), the title “NOTARY PUBLIC for the State of Montana”, the phrase “Residing at” must be followed by the city and state of the notary; and the phrase “My Commission Expires” followed by the notary’s official commission expiration date in the mm/dd/yyyy format.

Though it is not the responsibility of the vendor to ensure these specifications are met, it is good to work with vendors that have long experience with making them. This guarantees that they may question your information and help to ensure you submit the right design and details. For example, you are not permitted to use the state seal on your notary seal, and an experienced supplier may be aware of this.


Click Here to view more information about Notary Public Stamps and Seals

The post The Importance of a Proper Montana Notary Public Stamp and Seal appeared first on Acorn Sales Co, Inc..

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Devon Brandt http://www.acornsales.com <![CDATA[The Proper Use of a Wisconsin Notary Public Stamp and Seal]]> http://blog.acornsales.com/?p=2339 2016-11-04T15:49:55Z 2016-11-25T08:50:59Z In many states, notaries are commissioned and regulated through the Secretary of State. In Wisconsin, though, it is through the Wisconsin Department of Financial Institutions that notaries are approved and commissioned. To become one, you must meet the state's eligibility criteria, submit the proper application, swear an oath of office, and pass the notary exam.…

The post The Proper Use of a Wisconsin Notary Public Stamp and Seal appeared first on Acorn Sales Co, Inc..

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In many states, notaries are commissioned and regulated through the Secretary of State. In Wisconsin, though, it is through the Wisconsin Department of Financial Institutions that notaries are approved and commissioned. To become one, you must meet the state’s eligibility criteria, submit the proper application, swear an oath of office, and pass the notary exam. There is the need to prove you have obtained a surety bond as well. You will also have to pay the application fee, and when these steps are completed, you will receive a commission. You will also then be able to order your personalized Wisconsin Notary Public stamp and seal.

Details About the Wisconsin Notary Public Stamp and Seal

As a commissioned notary, your Wisconsin Notary Public stamp and seal is going to have to meet the guidelines set out by the state. These include the following:

  • It is the notary’s responsibility to acquire and maintain the Wisconsin Notary Public stamp and seal
  • They may elect to have an embossed Wisconsin Notary Public stamp and seal or a rubber stamp
  • The Wisconsin Notary Public stamp and seal can be any size or shape
  • The text on the Wisconsin Notary Public stamp and seal must indicate the following phrases: “Notary Public”, “State of Wisconsin”, the legal last name of the notary as they were commissioned
  • The expiration date of the current commission (they last four years) is acceptable but not mandatory

With your commission and the Wisconsin Notary Public stamp and seal, you can begin to perform the sworn duties of the notary. The state uses the “at large” jurisdiction, meaning that you can use the Wisconsin Notary Public stamp and seal anywhere in the state.

Using Your Wisconsin Notary Public Stamp and Seal Legally

You will have passed your exam to become a notary, but you must remember that notarial acts are limited to:

  • Taking acknowledgements
  • Administering an oath
  • Administering an affirmation
  • Taking a verification upon oath or affirmation
  • Witnessing a signature
  • Certifying a true copy
  • Noting a protest of a negotiable instrument

On all of these documents you must apply your official Wisconsin Notary Public stamp and seal. Also, if there is the need for any further notarial wording, it is up to you to know what wording is required. And you must also remember that at no time should you attest anything with handwritten wording – this is illegal.

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Your jurat is part of the work you do, and if one is not included in the original documentation provided by someone in need of notary services, you should be able to draft one that is in line with the document.

The state has an exam because the work of a notary is so much more than signing something and using the Wisconsin Notary Public stamp and seal. Because of that, you want to be sure you are as well trained as possible before you begin working in your official capacity.

You also want to invest in a quality seal as it is a reflection of your professionalism. It is supposed to print sharply and clearly and be easy to read and reproduce photographically. This may not be the case if you purchase a low quality device that allows wording to smudge or blur the more it is used. Shop around to find a provider with experience in making the devices. They will be able to ensure your seal meets state standards and performs well over the long term, or throughout each term you are active as a notary.


Click Here to view more information about Notary Public Stamps and Seals

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